• By Super Admin
• 09 Jul, 2025
• IEPF Claim

Issuance of Duplicate Share Certifcate – Everything You Need to Know

Lost or damaged your share certificate? Here's a step-by-step guide on how to get a duplicate share certificate issued, along with timelines, required documents, and new SEBI guidelines.

Lost Your Share Certificate? Here's How to Get a Duplicate Issuance with Ease

Have you misplaced your share certificate? Or has it been damaged, lost during travel, or even stolen?

Don’t panic — you're not alone, and you're not without recourse. The Duplicate Issuance of Shares process allows you to legally and securely reclaim your ownership in a company by issuing a replacement for your lost or unusable share certificates.

Here’s everything you need to know to recover your investment with clarity and confidence.

🔄 What is Duplicate Issuance of Shares?

The Duplicate Issuance of Shares, also known as issuing a duplicate share certificate, is the legal process through which a shareholder receives a replacement certificate when the original one is:

• Lost
• Stolen
  
• Damaged or torn
  
• Unusable or misplaced during travel
  

This process ensures that your ownership in the company is preserved, even if the physical proof of that ownership is missing.

⏱️ How Long Does the Process Take?

As per Company Law regulations, the timeline for issuing duplicate shares is 36 working days:

• First 15 days: The company waits for any objections after a newspaper advertisement is published.
• Next 21 days: If all submitted documents are in order, the company issues the duplicate certificate.

⚠️ Note: Any discrepancies in the documents or incomplete forms can delay the process.

👮‍♂️ Is a Police Complaint Necessary?

Yes. If your physical share certificate is lost or stolen, you must file a police complaint or general diary entry.

Example:
If you’re a shareholder from Delhi and lose your share certificates while traveling to Hyderabad, the complaint must be registered in Hyderabad, where the loss occurred.
You may also file an online complaint, if the local police station offers that facility.

📰 Do You Need to Publish an Advertisement?

Yes — but only under certain conditions:

• If the value of lost shares exceeds ₹5 lakhs, an advertisement must be published in the Lost & Found section of a widely circulated newspaper.
• In IEPF claim cases, you must advertise in both:
  • An English newspaper
  • A regional language newspaper (based on the registered office location of the company)

Example:

If you live in Kolkata but lost shares of a company registered in Mumbai (like Reliance), you must publish the ad in English and Marathi newspapers circulated in Mumbai.

📜 Will You Get the Shares in Physical Format Again?

Not anymore.

As per the latest SEBI guidelines, companies now issue a Letter of Confirmation (LOC) instead of physical certificates.
You’ll need to submit this LOC to your Depository Participant (DP) within 120 days for the dematerialization of shares into your Demat account.

🗂️ KYC Documents Required for Duplicate Share Issuance:

Make sure the following documents are ready and self-attested:

1. PAN Card

2. Aadhaar Card

3. Bank Account Details (for dividend or refund)

4. Demat Account Details

5. Nomination Forms (Form SH-13 or SH-14)

6. Passport (for NRIs)

🔐 For NRIs: All KYC documents must be notarized or attested by the Indian Embassy in their country of residence.

💡 Why Choose Us?

We may be a new name in the industry, but we bring a fresh, focused, and client-driven approach to every case. Here’s why our clients trust us with their investment recovery needs:

✅ Personalized Support
Every client gets a dedicated account handler to guide them through the entire process — from paperwork to approvals.

✅ Transparent Process
We keep you informed at every step. No hidden costs, no complicated jargon — just clear updates and honest service.

✅ Compliance-First Approach
We strictly follow all SEBI and MCA guidelines to ensure your claim is processed correctly and securely.

✅ Quick Turnaround
With a lean and responsive team, we strive to reduce delays and help you recover your investments faster.

✅ Free First Consultation
Not sure where to start? We offer a no-obligation review of your case to guide you on the next steps.

✅ Investor-Centric Mission
Our goal is simple — to help retail investors, legal heirs, and NRIs reclaim their lost investments without the usual stress.

📞 Need Help with Duplicate Shares?

Whether it’s paperwork, timelines, police reports, or demat formalities — we handle it all.

👉 Get Help Now
📩  consultancyiepf@gmail.com 

📱 +91-8092486806

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